Speak simply - since improved communication is the desired result, pay particular attention to your vocabulary and style.  Provide instructions at the beginning of dictation by identifying the project as a letter, memo, document, etc., as required.  Indicating the end of a paragraph and beginning of a new one is also beneficial.

Clear Dictating

Try not to breath heavily into the phone as it tends to produce a rough sound which may distract the transcriptionist from hearing the words clearly.  Please do not chew on a pencil, pen or any other object while dictating, and be aware of background noises which can also be distracting to the transcriptionist.

Spell it Out

If you use an unusual word or a word that sounds the same as another, please spell it out.  It is helpful to the transcriptionist if you spell out any and all proper names, even those that appear to be very common.


We guarantee the quality of our transcriptions to 99% or greater accuracy on clear audio, non-technical, un-accented speakers.  We make the best efforts to research spellings of proper names and other important terms where these are readily available on your Company's website or via the internet.  No transcript can ever be 'perfect' but it's our mission to make them as 'near perfect' as humanly possible.